The second District Data Champion Forum took place via Zoom on Thursday 29 July 2021. We are very grateful to all those District Data Champions who were able to join members of the TMCP Legal team for a constructive and helpful session.

District Data Champions Forum 2 – Video Available

The second District Data Champion Forum focused on the Consent Form and the Privacy and Electronic Communications Regulations (PECR) 2003. Please click here to access the recording of the presentation which takes you through the consent form, how PECR runs alongside the Data Protection Act 2018 and how the regulations are applied.  In particular, the presentation discusses the different forms and definitions of “Direct Marketing” and what Managing Trustees can and cannot do when sending out any form of electronic communication.

We hope the video will help Managing Trustees to understand what they need to do when sending any form of electronic communication, such as sending leaflets or newsletters, text messages, social media, as well as information about particular fundraising projects, to named individuals.

The Forum also touched on the situations where the Managing Trustees can rely upon communication being considered as  a legitimate interest and in what circumstances communication will require the Managing Trustees to obtain consent by using the template Consent Form. 

Please use the links set out below to access the further guidance/resources available on TMCP’s website:

IMPORTANT REMINDER - Extension for completing the Annual Data Protection Checklist

As mentioned in TMCP’s previous article on data protection, in view of the ongoing COVID-19 pandemic, a decision has been made for this year only to extend the deadline for handing in the Annual Data Protection Checklist (Checklist), until the end of this Connexional year, 31st of August 2021. The completed Checklist must be submitted to your District Data Champion by this date.

Ideally, the Checklist should be an exercise in confirming that everything you did in 2018 to prepare for the implementation of GDPR and everything you have been doing since is up-to-date. You should make any updates as necessary, sign the form and submit this to your District Data Champion.

Please submit your completed Checklist as soon as possible so that you know that this task has been fulfilled for 2021.

Please bear in mind that from 2022 onwards, Managing Trustees need to complete the checklist by 31st of May each year. This date coincides with the anniversary of the implementation of GDPR.

Additional Frequently Asked Questions

After the Consent and PECR presentations at the Forums, TMCP considered some questions brought to the forum by your Data Champions. The Data Protection FAQs will soon be updated so that you can see the responses given.

We continue to wish you and yours well and hope you all stay safe at this difficult time.


Additional material to help Managing Trustees to take these steps will continue to appear on TMCP’s website. Sign up to receive the News Hub alerts to keep a pace with what is available.  Alternatively, please do not hesitate to contact TMCP if you have any general data protection queries and the Conference Office for enquiries relating to safeguarding and complaints and discipline issues.