Checklist summarising the specific practical steps Managing Trustees must take in order to reaffirm their ongoing duties and liabilities under the Data Protection Act 2018 and the General Data Protection Regulations (GDPR).
This Data Protection Annual Checklist was last updated on 27th May 2021 to include the option to download the Checklist in Word. It was previously updated on 5th March 2021 to include space to insert the name of the Local Church and Circuit at the foot of the form
It is now some 30 months since the General Data Protection Regulations (GDPR) came into force on the 25th May 2018 along with the Data Protection Act 2018 which effectively implemented GDPR in the UK.
In the run up to GDPR, Local Churches, Circuits and Districts worked tirelessly with TMCP and the Connexional Team in order to meet the requirements and whilst the last 7 or 8 months have been tricky given the situation with COVID-19, data protection requirements still need to be complied with.
The checklist drafted by TMCP and found below summarises the practical steps that all Local Churches, Circuits and Districts must take to ensure their data protection practices are robust. District Data Champions should ensure that all Local Churches, Circuits and the District complete the checklist and hold a signed and dated copy of it. The District will need to keep a register of who has completed the checklist and provide a copy to TMCP each year in May, to coincide with the anniversary of GDPR.
Whether the personal information (data) of individuals belongs to Church members, their families, employees or third parties who use church premises it is in the interests of all to ensure that the information is looked after carefully and kept safe. Carrying out the 11 checks in the checklist will assist Managing Trustees to do that. Please note this is not a completely definitive list and there may be other issues that Districts need to consider.
Please read this checklist together with the suite of data protection guidance and policies already available on the Data Protection page on TMCP’s website which will help Managing Trustees understand how to practically comply with the requirements of data protection legislation.
A shortened version of this Checklist is available to download and complete in Word format.
Additional material to help Managing Trustees to take these steps will continue to appear on TMCP’s website. Sign up to receive the News Hub alerts to keep a pace with what is available. Alternatively, please do not hesitate to contact TMCP if you have any general data protection queries and the Conference Office for enquiries relating to safeguarding and complaints and discipline issues.